1 · Sign in & privacy
Sign in with your usual email and password — the same account as RadDictate.
How your data is handled:
- Audio travels to the cloud encrypted in transit for transcription; the AI provider is configured for zero data retention.
- Report text comes back encrypted in transit and is kept only on this machine — the .docx files and archived originals live in your own folders. Nothing is stored in the cloud.
2 · The flow: files in, reports out
- Record the day's dictations on whatever you like — handheld recorder, phone, dictaphone. One file per study. Common formats (WAV, MP3, M4A…) all work; oversized files are compressed automatically before upload.
- Give RadTranscribe the files — it works through the queue on its own, file after file, without supervision.
- Collect the reports — each dictation becomes a formatted .docx in your output folder: your headings, your layout, your house style, ready to review and sign. Corrections are just edits in Word.
3 · Single-pass vs two-pass
- Single-pass — fastest turnaround. One AI pass from audio to formatted report. The right default for routine lists.
- Two-pass — extra accuracy. A second AI pass is spent on tighter wording and formatting. Choose it for complex studies or when the batch can afford a little more time per file.
The current mode is shown in the main window (e.g. "Single-pass mode — fastest turnaround").
4 · Consistency flags in the .docx
Every report gets a second read before it's written out: laterality and anatomic-site mismatches between findings and conclusion are marked ***like this*** and coloured in the Word document — impossible to miss while reviewing, and still visible even if a copy-paste strips the colour.
Nothing is auto-corrected. You fix the flagged word in Word (or confirm it was right all along), and you sign. The radiologist stays in charge.
5 · Archiving
After a file is transcribed and its report written, the original recording is archived automatically into dated folders — so "which dictation produced this report?" always has an answer, and your working folder stays clean for tomorrow's list.
6 · The weekly summary
Once a week, a small productivity report lands in your Downloads folder — studies transcribed and minutes dictated. Handy for the department meeting; ignore it freely otherwise.
7 · Troubleshooting
- Queue paused on a hospital proxy. When the corporate proxy wants re-authentication, RadTranscribe holds the queue, re-authenticates with your Windows credentials, and resumes — it waits rather than failing your files. If it seems stuck for a long time, check the network and it will pick up on its own.
- A silent or empty recording. It's logged and skipped; the queue moves on. Nothing else in the batch is affected.
- Huge files. Compressed automatically before upload; nothing for you to do.
- "Sign in to Vertex backend." Session expired — sign in again; the queue continues where it left off.
Something this guide doesn't answer? Contact us — or request a trial if you're still evaluating.