1 · Install & first run
On your phone's browser, open app.ouitech.net (or scan the QR code on the setup page). Then install it so it opens like a real app:
- Android (Chrome): ⋮ menu → Add to Home screen.
- iPhone (Safari): Share icon → Add to Home Screen.
- Or open the app's Settings tab and tap INSTALL ON THIS DEVICE if your browser offers it.
The first time you tap the record button, your phone asks for microphone permission — tap Allow. You can discard that first recording; it only exists to grant access.
2 · Sign in & your password
Sign in with the email and password from your invite. Your password does two jobs: it signs you in, and it derives the encryption key that seals your report history. That's why signing in also "unlocks" your reports — and why the password deserves respect.
3 · The Record tab
The Record tab is home. Tap the big button and dictate the report the way you'd speak it — findings, then conclusion. The AI structures it; you don't have to announce punctuation.
While recording:
- PAUSE — pause and resume without ending the dictation.
- DISCARD — abandon the recording (asks you to confirm).
- FINISH — stop and send for transcription.
- OVERWRITE — re-record over what you just said instead of appending.
- The rewind 5s and play transport buttons let you listen back before deciding.
If you paused and listened back, the app asks how to continue when you resume:
- APPEND AT END — keep everything and continue from the end (the usual choice).
- INSERT AT PLAYHEAD — splice new speech in at the point you rewound to.
- OVERWRITE FROM PLAYHEAD — replace everything after that point (a slip you want gone).
Also on this tab:
- UPLOAD — transcribe an existing audio file from your phone instead of recording live.
- Backup toggle — keep a local copy of the audio on this phone (see §7).
- Quality toggle — compact audio for slow hospital networks, or full quality.
- Report label — an optional reference (accession, initials) stored end-to-end encrypted, like the report itself.
4 · Your report
After transcription the finished report appears with its findings and conclusion. From here:
- COPY — copy the full text to paste anywhere.
- SHARE — your phone's share sheet (message, email, etc.).
- SAVE TXT — download as a text file.
- NEW — clear the deck for the next study.
5 · Dictating offline
No signal in the reporting room? Dictate anyway. When the app can't reach the server, the dictation is queued on your phone — the audio is force-saved even if backups are off — and the card shows PENDING with a badge on the tab.
The queue sends itself: when the app comes back online, is reopened, or returns to the foreground, pending dictations transcribe automatically, one by one (TRANSCRIBING), and the finished reports save silently. A dictation that repeatedly fails shows FAILED so you can retry it by hand — nothing is dropped quietly.
6 · Reports (history)
The Reports tab lists your transcribed reports. History is end-to-end encrypted and synced — a report dictated on the phone is waiting in your Chrome extension and desktop app too.
History cleans up after itself: reports auto-delete after 14 days by default. In Settings you can set 1–60 days, or turn auto-delete off entirely.
7 · Audio backups
The Audio tab keeps local copies of your dictation recordings — COMPACTED (space-saving) and RAW versions — so you can re-listen or re-transcribe if ever needed.
8 · Templates
Templates are your report skeletons — a normal chest X-ray, your CT brain structure. While dictating, just say a template's name and the AI builds the report on it.
- STARTER SET — loads ready-made templates. If your organization has published its own set, you get your organization's templates; otherwise the built-in defaults.
- Editor — a template is just a Name and a Body. The name is the trigger phrase. Want extra spoken triggers ("normal chest", "CXR normal")? Open Advanced and add them, comma-separated.
- EXPORT / IMPORT — move your set between devices and clients as a JSON file; the same file works in the extension and desktop app.
9 · Phone as microphone
Reporting on a workstation without a decent mic? In the extension or desktop app choose Dictate on phone — your phone pops up a prompt with 🎙 RECORD and DISMISS. Record on the phone; the finished report lands on the PC, in the right fields. The result travels end-to-end encrypted.
10 · Settings & passwords
- History auto-delete — 1–60 days (default 14), or off.
- CHANGE PASSWORD — the safe way to change your password while signed in: your encrypted history is re-secured under the new password, nothing is lost.
- RESET PASSWORD (EMAIL LINK) — for when you're locked out. Destructive: old encrypted reports become permanently unreadable (see §2).
- RESET ENCRYPTION (START FRESH) — appears after an email reset: it sets up a fresh encryption key under your new password and clears the now-unreadable old reports. Your account, templates and settings survive; the old report history does not.
- SIGN OUT — signs this phone out.
11 · Troubleshooting
- "My audio backups disappeared." Almost always: app/site data was cleared, the app was reinstalled, or the phone reclaimed storage. Backups are local-only (§7) and don't survive that. Your reports re-sync from the cloud once you sign in and unlock.
- "The app looks outdated / a button is missing." Close the app fully and reopen it; it updates itself. Stubborn cases: reinstall from the browser — your reports come back after sign-in.
- "I was signed out on my other phone." Accounts allow one phone at a time (plus one extension and one desktop). Signing in on a new phone signs the old one out. Your admin can raise device limits.
- "Transcription failed." Check signal and retry from the queue card. Repeated failures on good signal: contact support with the approximate time.
Something this guide doesn't answer? Contact us — or send it via the app's feedback link so we can fix the guide too.